Problem
Applicants go cold
Someone applies, then waits. By the time anyone calls back, they have taken another offer.
Built specifically for ABA Practice Operations
Match RBTs to open caseloads in minutes, not weeks.
Applicants go cold and caseloads sit open. RosterABA texts or emails for availability the same day, keeps hiring in one pipeline, and ranks who fits each open case so you place people sooner.
Book a demo
Zero setup fees·Integrates with standard ABA intake flows
app.rosteraba.com/dashboard
RosterABACoordinator
Pipeline
12 in flight
Case C-1042
Ranked
After-school · Northside
- 194
Alex M.
Schedule + 8 mi + RBT
- 281
Sam K.
Schedule + bilingual
- 373
Jordan P.
Travel OK · evenings
Candidate message
Hi Maya, set your weekly availability: rosteraba.com/s/…
Done. Tue–Thu after 3.
The gap — and how RosterABA closes it
Left: what slows ABA hiring today. Right: what changes when intake, pipeline, and matching live in one place.
Solution
Reach them the same day
RosterABA texts or emails a link to set weekly availability as soon as they apply.
Problem
New hires sit idle
RBTs finish paperwork and still wait for a match while families keep asking when therapy starts.
Solution
Match to open cases
Ranked fits by availability, distance, and credentials so coordinators place people sooner.
Problem
Matching lives in spreadsheets
Availability, travel, credentials, and open cases live in different places. Coordinators stitch it together by hand.
Solution
One hiring pipeline
Applicants, docs, credentials, and client matches stay in one workspace your team already understands.
How it works
One loop from apply to placed. Built for busy coordinators, not another tool to babysit.
- 01
Apply
Candidate submits in under a minute.
- 02
Text back
They get a link and set weekly availability themselves.
- 03
Ranked matches
You see who fits each open case by schedule, travel, and credentials.
- 04
Placed
Move them through pipeline and onto a caseload.
Built for the whole hiring-to-match path
Not just a form and a spreadsheet export. The pieces your team already juggles, in one place.
Attention list
Missing availability, docs to verify, interviews, and credential dates in one queue.
Hiring pipeline
Move applicants from Applied through Active RBT without a spreadsheet hunt.
Ranked matches
See who fits each open case by schedule, travel radius, and credentials.
Credentials & tags
Track background checks, RBT/CPR dates, and internal tags candidates never see.
Speed to first reply
Reach applicants the same day they apply
Public apply and inbound hooks create the record. RosterABA sends a text and/or email with a link so they set weekly availability without a coordinator calling back and forth.
SMSEmail
Thanks for applying. Tap to set the hours you can work this week.
Submitted. Tue–Fri after school.
Attention
5 need youMissing availability
Maya R. · Applied
Docs to verify
Chris L. · Onboarding
Interview today
Sam K. · Screened
RBT expiring soon
Alex M. · Active
Coordinator focus
See who needs a push, not another spreadsheet tab
The attention view surfaces missing availability, documents waiting for review, interviews, credential dates, and proposed matches so your team works the right list first.
What you get
Everything below ships in the product today. Plain language. No jargon.
Intake that does not go cold
- Public apply form that creates the applicant instantly
- Optional inbound webhook so job boards and forms can feed the same pipeline
- Automatic text and/or email with a link to set weekly availability
- Self-serve availability grid candidates can update from their phone
Coordinator workspace
- Kanban hiring pipeline from Applied through Active RBT
- Attention list for missing availability, interviews, docs, and credential dates
- Candidate profiles with interview notes, fit ratings, and contact history
- Background check status and RBT / CPR credential tracking
- Internal tags for matching (candidates never see them)
Matching and placement
- Client cases with required schedules and travel needs
- Ranked candidate-to-client matches by availability, distance, and credentials
- Proposed matches that land on the attention list for follow-up
- Placement path from offer and onboarding into an active caseload
Onboarding and the candidate portal
- Agency-wide switch: all candidates get the full portal, or none do
- Document checklist your agency can edit
- Candidates upload docs; coordinators review and verify
- Candidate portal with one-time code login, profile, availability, and schedule
Why it matters
~65%
Median annual RBT turnover often cited in the industry
$4.8k–$10k
Commonly estimated replacement cost per RBT
RosterABA does not claim to fix turnover. It shortens the gap between hiring and matching so fewer applicants go cold before you place them, and open cases wait less for a ready RBT.
Pricing
Every plan includes the full product above.
Founding agencies get three months at Starter pricing on any plan. Ask us when you book a demo.
Match ready RBTs to open caseloads before applicants go cold.
Book a demo