Schedule Matching
Find RBTs with the right availability.
- Real-time schedule overlap
- Weekly availability & preferred hours
- Avoids time conflicts automatically
ABA staffing software
Match the Right RBT to the Right ABA Case
Find better staffing fits by matching weekly availability, distance, travel preferences, and qualifications — then manage the process from candidate to assigned hours.
Find Matches
From a ClientFrom an Applicant
Top RBT Matches
- 1Sarah M.92%2.3 mi18 hrs
- 2Jessica L.88%3.1 mi20 hrs
- 3Emily R.82%4.2 mi25 hrs
- 4Rachel K.76%5.7 mi18 hrs
- 5Danielle S.70%6.8 mi15 hrs
Open Cases Near You
View Map
RBT needed · 6 hrs/week
2.1 mi3 matches
RBT needed · 15 hrs/week
3.4 mi5 matches
RBT needed · 10 hrs/week
5.2 mi4 matches
Matches based on:
- ✓Schedule overlap
- ✓Distance & travel range
- ✓Required & preferred tags
- ✓Experience & credentials
Propose Match
🔔New Case Available!
You have a case that matches your schedule and location.
View Case
9:41
Case Match
South Location
10 hrs/week · 3.4 mi
InterestedNot InterestedAdvanced Matching. Better Outcomes.
Our matching engine connects the right RBTs to the right cases — faster.
Location & Travel
Match based on proximity and travel.
- Distance from case
- How far they will travel
- Nearby RBTs for unstaffed cases
Tags & Qualifications
Ensure the right fit for every case.
- Required & preferred tags
- Experience and credentials
- Custom matching weight you control
Smart Ranking
See the best matches first.
- Customizable weighting (schedule, distance, tags, experience)
- Simple list or full staffing plan
Two-Way Matching
Works from both sides.
- From clients → top RBT matches
- From applicants → best open cases
- Send case availability to multiple people
Seamless Communication
Keep everyone in the loop.
- Candidates see cases in their portal
- Interested / Not interested replies
- Instant notifications to your team
More Matches = Less Open Hours
Fill cases faster, reduce unstaffed hours, and keep your team working at full capacity — with matching built for ABA staffing.
The right people.
The right cases.
Faster.
Everything You Need, Beyond Matching
From hiring to active assignments, RosterABA keeps your entire staffing process organized and connected.
Hiring Pipeline
Track applicants through interview, paperwork, and offer — all in one place.
Job Listings
Post jobs and see which posting brought in each applicant.
Paperwork & Credentials
Collect, verify, and track documents, background checks, RBT/CPR and more.
Offers & Assignments
Send offers, get responses, then assign hours and remove cases from the unstaffed board.
RBT Management
View capacity, calendars, and key metrics so your team stays on track.
Guides for staffing an ABA agency
Practical pages on matching, unstaffed hours, schedules, and what to look for in ABA staffing software.
- ABA Case Matching Software: Find the Right RBT for Every CaseMatch RBTs to open ABA cases by weekly schedule, distance, travel range, and qualifications. Rank fits from a client or from an applicant, then propose the match.
- How to Reduce Unstaffed Hours in an ABA AgencySee which ABA cases still need hours, find RBTs who fit, send the case, and turn an accepted match into an assignment so the case leaves the unstaffed board.
- How to Match RBT Availability to Client SchedulesCollect weekly RBT availability and compare it to each client’s required hours, including home, school, and clinic times, before you staff the case.
- How to Find Nearby RBTs for Open ABA CasesStaff open ABA cases with RBTs who can travel there. Filter by distance, each person’s travel range, and schedule overlap before you propose a match.
- ABA Workforce Management: From Open Hours to Assigned CasesSee RBT capacity, leftover hours, staffing plans, offers, and assignments in one ABA staffing workspace. RosterABA is for hiring and staffing, not clinical documentation.
- ABA Recruiting Software for Hiring RBTsTake RBT applicants from a public apply form into a hiring pipeline, with availability, interviews, follow-ups, and a path into case matching.
- ABA Employee Onboarding for RBT Paperwork and CredentialsCollect RBT paperwork, track background checks and RBT or CPR dates, and verify documents before someone is assigned to a case.
- What to Look for in ABA Staffing SoftwareA practical checklist for ABA agencies comparing staffing software with spreadsheets: matching, availability, recruiting, credentials, offers, and assignments. Not an EMR.
Simple pricing that scales with your caseload
Starts at $149/month per agency. Same-day candidate texting, ranked case matching, and the candidate portal. No contracts — cancel anytime.
Get started todayFAQ
How can an ABA agency match RBTs to client cases based on availability and location?
RosterABA ranks RBTs by weekly schedule overlap, distance, how far they will travel, required and preferred tags, and credentials. Run it from a client or from an applicant. You set how much each factor counts.
What software helps ABA agencies manage RBT recruiting and case matching?
RosterABA is ABA staffing software for hiring RBTs and matching them to open cases, then sending offers and assigning hours. It is not an EMR, billing system, or clinical record.
How does ABA staffing software compare with spreadsheets and manual scheduling?
Spreadsheets hold names and hours. They do not rank every RBT’s week and travel limit against a case, or keep an offer and an assignment attached to that case. That comparison is what RosterABA is for.
How can an ABA agency reduce unstaffed client hours?
See which cases are still open, rank RBTs who overlap those hours and can travel there, collect Interested or Not interested, then assign the hours so the case leaves the unstaffed board.
Can we cancel anytime?
Yes. Plans are month-to-month with no contracts. Cancel whenever you like.
Hire · Staff · Grow
Smarter hiring. Stronger matches.
A more supported team.
Get started today
30 minutes. We'll match one of your open cases live — schedule, travel, and tags — then show how the RBT replies Interested from their phone. No commitment.
Prefer email? Write to hello@rosteraba.com and we'll set it up.